Case Study: CYFIELD’s Procurement System Revamp

CYFIELD Group is a leader in construction and development, with over 30 years of experience in Cyprus, Greece, and beyond. Known for its landmark projects, including the 360 high-rise building, CYFIELD operates across:

• Real Estate

• Development

• Contracting

• Manufacturing & Trading

• Energy, including solar power plants and Cyprus’ first private thermal power plant

  
  

CYFIELD has always been at the forefront of innovation, introducing new technologies, architectural trends, and offering top-tier quality and customer service.

The Opportunity

As CYFIELD grew rapidly and expanded its operations, the company recognized the need to take its procurement processes to the next level. With multiple subsidiaries operating locally and internationally, CYFIELD wanted a unified system to:

• Consolidate supplier and subcontractor data across all companies.

• Improve visibility into supplier interactions and offers.

• Optimize decision-making by leveraging historical data and forecasting future needs.

• Enhance operational efficiency and maximize buying power.

This next step was essential to support CYFIELD’s growth and maintain its leadership in the industry.

How Capacitor Partners Helped

Step 1: Understanding the Business Needs

• Conducted in-depth interviews with CYFIELD’s leadership, managers, and field teams.

• Reviewed key documents, such as ISO files, to understand the company’s processes.

• Mapped the current procurement workflows and identified areas for optimization.

Step 2: Designing a Centralized Data System

• Developed a data architecture to unify all supplier and subcontractor information into a single, integrated platform.

• Ensured the system:

  • Eliminated duplicate data

  • Enabled comparisons of offers and prices

  • Provided tools for tracking past transactions and forecasting future needs

Step 3: Evaluating the Best Solutions

• Reviewed 19 SaaS solutions that aligned with CYFIELD’s requirements.

• Focused on solutions that were:

  • Cloud-based, to avoid on-premise infrastructure costs

  • User-friendly, ensuring smooth adoption

  • Cost-effective, providing maximum value

  • Secure, meeting high data protection standards

• Shortlisted two top solutions after detailed evaluations.

Step 4: Preparing for Implementation

• Delivered comprehensive training manuals for both shortlisted solutions.

• Created an onboarding plan to ensure employees could quickly adapt.

• Provided a change management strategy, enabling CYFIELD to seamlessly integrate the new system into its operations.

The Results

With our recommendations:

• CYFIELD could proceed to unify its supplier and subcontractor data into a single, centralized platform.

• Managers would be able to easily compare offers, track historical prices, and forecast future needs.

• Procurement processes could become more efficient, saving time and optimizing costs.

• CYFIELD could enhance its buying power and make more strategic, data-driven decisions to support its growth and expansion.

"At CYFIELD, efficiency and growth go hand in hand. Streamlining operations and improving decision-making is a continuous process, deeply rooted in our culture. Our trusted associates at Capacitor Partners helped us enhance this effort smoothly and effectively." George Chrysochos, CEO, CYFIELD Group